Do Company Policies Exist If They’re Not Documented?

Process occur in each and every business. Some of your process are critical business processes that your company could not be in business without and others are less critical, but may be important. Understanding your risk is a major factor in your company governance, risk, and compliance program. How do you audit your process, demonstrate their effectiveness, and show that you have control when needed? Basically, do company policies exist if they’re not documented?

Company Policies Address Risks and Regulations

Risk and regulations are always increasing. Policy management provides the foundation for your Governance, Risk management, and Compliance (GRC) program to address the ever increasing risks and regulations exposure.

Business governance is about directing and controlling your organization. Risk management is how you handle the various risks to your company — whether you eliminate, mitigate, or accept them. Compliance means meeting requirements, usually of regulations or standards. Compliance monitoring refers to a continuous process of ensuring that your business governance and risk management programs are working.

For example, an information technology GRC program consists of activities designed to ensure that your IT organization:

• Supports the current and future needs of your business; and
• Complies with IT-related legal and standard requirements (e.g., privacy laws, ISO 27001).

Every year there are more regulations to deal with, more risks that crop up, and more compliance activities intended to combat those risks. All demand more resources. People resources require a system of training, awareness, and management. More regulations and risks require more resources, people, and management coordination.

How Does a Growing Organization Face Increasing Governance Complexity?

They are the tools that provide management visibility, employee awareness, and the basis for your compliance monitoring activities to address increasing governance complexity.

First – Write Down Procedures

Visibility is the key. Process documentation helps you organize and make the complex less so. Your governance approach forms the basis for your policies. Your identified risks — and your responses to them — form your internal control framework that is documented in your procedures. Your company policies and procedures drive your total cost of compliance.

Second – Automate Company Policies

When you use our online document management system, procedures, records, and rights to use or edit them are managed within the web-based system. Deployment — and control — become very easy.

Policies and procedures automation is critical to any organization with a robust governance program. There are sometimes hundreds of regulations and standards that apply to any business. Add in operating requirements, risks, employees, and multiple geographic locations, and you should consider policy and procedure management software. Otherwise things just fall through the cracks and your governance program will decay. Besides, the cost of automation is falling.

New SaaS (Software as a Service) technology eliminates the need for your IT department to purchase hardware, install policy software, and maintain a new product. SaaS Policies and procedures provide the lowest cost, fastest start-up, and the fewest headaches — but don’t take my word for it. You really have to experience it!

Third – Procedure Templates

Don’t Reinvent the Wheel. Numerous examples of free policies and procedures — easy-to-use templates — exist on the Internet. Bizmanualz provides the best selection of business policy and procedure templates, as well as business improvement services, procedure training, and process support to speed up and simplify your process of developing and implementing your system of policies and procedures.

Policy Procedure Management Software

Demonstrating your are in control, that company policies exist, and they’re documented is one method of governance to address risks and regulations. Policy procedure management software helps to reduce the inherent complexities your business faces. Your GRC program can be significantly enhanced with the addition of Policy and Procedure Management software. Reduce complexity, lower compliance costs, and improve compliance using Bizmanualz online Policies and Procedures Management software.