Automate Policy Management

Document control audit findings usually come from simple failures that were visible long before the auditor arrived: an obsolete procedure at the point of use, an approval that was never recorded, or a shared-drive folder where nobody can prove which version is current. The finding may look like a paperwork issue, but the real problem […]

For years, writing policies, procedures and forms meant opening Microsoft Word, printing the final document, and placing it in a binder. If you have ever managed paper based binders, you know that the system is not simple. Tracking revisions, routing sign-offs, filing change pages, proving that employees read the current version, and retrieving old procedures […]

In a document management system, policies and procedures are continually reviewed, revised, approved, and released through a controlled workflow with an audit trail.

Policies procedures software saves money by reducing printing, distribution, revision, storage, approval, and version-control costs that hide inside paper manuals and shared drives.

Nobody wants to pay the cost of maintaining policies and procedures, so the next best thing is to pay less than a paper based system or simple file server. Policy and procedure management software helps with sharing, control, reporting, workflow, and compliance evidence.

Having a control system means policies and procedures are in line with legal regulations, industry standards, and best practices. This promotes compliance and reduces risks of non-compliance. It also helps to stay current with changing regulations.

Why do we bother documenting processes, tasks, and events? What purpose does documentation serve?  And, if we’re going to do it, shouldn’t we do it right? What are the benefits of document management systems?

One struggle with document management is ensuring that all processes have the most recent copy of a documentation. To address these concerns, a document management system such as OnPolicy can be used to ensure people use current documents in all locations.

One of the most difficult parts of document management is to ensure that everyone is using the current version of electronic documents for their processes. This is especially challenging when documents are distributed in paper form. Learn how to easily share electronic documents while maintain control.