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The first step in the procurement cycle is the preparation of a Project Purchase Requisition Template, which must contain all pertinent information. This includes information such as stock number, product/service description, quantity, and more. The Project Manager is responsible for preparing this document for all of the materials that are permanently built into the project. The Project Manager is responsible for preparing the requisition covering major equipment rentals, services and major form work material items.
The Project Manager may elect to delegate to the Project Superintendent the task of preparing requisitions for minor purchases. In this event, it is important that the Project Manager retains control over all purchases initiated by the Project Superintendent. The Purchasing Department must immediately notify the Project Manager if the requirements of CON108-1 PURCHASE REQUISITION cannot be fulfilled. In this event, the Project Manager will be responsible for determining the alternative course of action to be taken. Keep in mind the purchasing function requires adequate time for performance to realize the maximum possible benefits from the system. It is important that the Project Manager provide the Purchasing Department with as much lead time as possible.