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Construction Purchasing is responsible for communicating with receiving, following-up on shipping, delivery, expediting and partial shipments of ordered items, and to assist Construction Project Managers with consistent project flow. Purchasing can either telephone vendors or use a Project Purchase Order Follow-Up Template to verify, trace or expedite orders. The Project Manager should request a copy of CON108-6 PROJECT PURCHASE ORDER FOLLOW-UP to confirm the status of the Construction purchase order.
It is the responsibility of the purchasing agent or buyer to ensure that the vendor fulfills the delivery agreements made and recorded on the Project purchase order. The Project Manager may use the services of the Purchasing Department to obtain the current delivery status of critical materials. Expediting may be required to improve the original delivery date promised by the supplier. This is also the responsibility of the purchasing agent or buyer. The Project Manager should advise the Purchasing Department if the delivery date must be improved for a purchase.