As construction supplier invoices are received, Accounting will sort the invoices according to the construction Project Manager approval required. The invoices will be recorded on the Daily Misc Payable Log Template and the originals will be sent to each Project Manager for approval. CON108-7 DAILY SUNDRY PAYABLE LOG covers field PO number, date ordered, supplier/vendor name, authorized amount, and more. Once such approval is obtained, normal processing for the Daily Sundry Payables will be followed.
The Purchasing Department will be responsible for issuing and controlling books of Field Purchase Orders. By means of a periodic review, Purchasing will be able to determine whether the Field Purchase Order system is functioning as planned within the guidelines established. The Accounting Department, upon receipt of invoice and Field Purchase Order, will review to ensure that all necessary data is shown and the construction purchase is within limitations established. If the authorized amount has been exceeded, Accounting will forward the invoice to the Purchasing Department for appropriate action.
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