What are the Best Technical Writers Tools?

What are the Best Technical Writers Tools?

Want to improve your workflow as a technical writer? Tutor John W. from DoMyEssay shares the 8 best technical writing tools with www.bizmanualz.com that will save your time and make you more productive. What are the best technical writers tools?

8 Must-Have Technical Writing ToolsTechnical writing

The times when all you needed for good technical writing were plain text processors are long gone. Today, to document elaborate technical processes, you need to apply more complex tools.

Luckily, there is plenty of apps and software that make your life as a technical writer so much easier! Creating reports, manuals, guides, and other documentation becomes a cakewalk. Read on to peek inside the toolkit of professional technical writers. 

Microsoft Word

Microsoft Word is the most popular software tool among technical writers. For some people, it is their main software for making Word templates, while others use it as a complementary tool.

Either way, MS Word has a few robust advantages for technical writers:Word Templates

  • Quick tables
  • Customizable ribbon
  • Time-saving shortcuts
  • Collaboration features via OneDrive
  • Ability to track changes
  • Macros
  • Spell check
  • Styles feature

Technical writers often deal with complicated subject matters. Thus, if you’re still a student and only learning the craft of technical writing, it might be a good idea to use expert advice.

Ask professional paper writers from reliable writing services to make an essay for me. Personalized drafts will help you learn and grow your confidence. Besides, it’s a good way to spare yourself the stress from essay writing and have more free time. 

Pricing: $159.99 or $6.99 per month.

Procedure Workflow Software

Adobe RoboHelp

RoboHelp is a powerful tool for publishing and HTML5 and CSS3-based authoring. It’s rapidly growing in popularity among technical writers due to its extensive functionality. It allows you to create smart and immersive documentation for users.

Here is why we love RoboHelp: 

  • Stylesheets, variables, and snippets eliminate repetitive tasks.
  • Intuitive design makes a writer’s workflow way easier.
  • Unified publishing supports a wide variety of formats, devices, and platforms. 
  • Robohelp works well for writing teams and supports collaboration. 

Pricing: Starts at $29.99 per month for an individual plan.

Google Docspolicy manual

Another tool for technical writers that is easily manageable and customizable to your needs is Google Docs. A huge benefit of it is that it is cloud-based. It saves your file automatically. You don’t need to worry about losing any part of your work.

Besides, it supports collaboration and integrates with Google Meet. Thus, you can easily share files with your team and work together in real-time. 

The features of Google Docs that are useful for technical writing are: 

  • Integration of different applications for spelling checks, diagrams, charts, mockups, etc.
  • Personal dictionary for technical terminology
  • Customizable shortcuts
  • Versioning
  • Editing, suggesting, and viewing modes

Pricing: Free


This is a simple tool for beginners in HTML editing. It might not be the most powerful, but it works well to optimize your routine tasks. Besides, its developers are trying to reduce carbon dioxide emissions by making Notepad++ use less CPU and thus consume less power. A great way to be more eco-friendly! 

Notepad++ works for small and medium-size technical documentation. Easy editing is backed up with the following features:

  • Customizable GUI
  • WYSIWYG support
  • Wide choice of plug-ins
  • Find and replace function
  • Spell check
  • Macros

Pricing: Free

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Technical documents and manuals often need illustrations. They make content much easier to follow and comprehend. Therefore, every technical writer should have some kind of screen capture and recording software.

SnagIt is a simple yet powerful solution. With its help, you can create screenshots, GIFs, and videos. Some extra features of SnagIt are:

  • Pre-made layouts
  • The ability to draw and talk over the screenshots and recordings
  • Scrolling screen capture
  • Editing tools
  • Support of MS Word, Google Drive, TechSmith Camtasia, etc. for instant sharing

Pricing: $62.99. There are discounts for the education sector, government, and nonprofits. 

MediaWikiBusiness Writing

Organizing information in the form of wiki pages is easy with MediaWiki. It’s a free and highly customizable tool that powers Wikipedia and thousands of other websites and businesses.

Its main purpose is to help you collect knowledge and organize it comprehensively to make it easy for the readers to follow and interact with. Why do we recommend MediaWiki?

  • Simple set up
  • Customizable with extensions
  • Support and learning materials for users 
  • Easy to navigate
  • Multilingual

Pricing: Free


If you’re looking for a single platform for your technical writing projects, consider Bit.ai. It is a knowledge management tool for creating documents, wikis, procedures, projects, notes, guides, etc. Bit.ai supports collaboration in teams of any size, anywhere in the world. It creates a fluid workflow with multiple integrations. 

Technical writers choose Bit.ai for its:

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  • Multiple workspaces for different teams and projects
  • Customizable workflow
  • Interactive organization within workplaces
  • Content library with reusable digital assets
  • Automatic document formatting and tables
  • 100+ templates 

Pricing: Free. Pro Plan starts at $8 per month.

Adobe FrameMaker

Adobe FrameMaker is one of the best tools for technical writing that serves for authoring and publishing content. This solution can make a writer be more productive. It is for established companies because FrameMaker is more sophisticated and pricy than other similar tools.

However, its cost is totally justified by the number of features it offers and its speed and convenience. Here is what you get with Adobe FrameMaker:

  • XML framework
  • Rich formatting options
  • Support of documents over 100 pages 
  • Multi-device publishing
  • Template-based authoring environment
  • Support for XLIFF
  • Rich media

Pricing: Starts at $29.99 per month

Technical Writing Tools

The job of a technical writer is to turn a complex and sophisticated subject matter into something easy to digest for the readers. Therefore, it’s crucial to have software tools that allow you to generate and format the most informative and visually appealing documentation. Besides, they save you a lot of time in the edit and proofreading process. So make sure you explore the features of the tools on our list to refine your technical writing process.

One response to “What are the Best Technical Writers Tools?”

  1. Elisa says:

    Wow, you left a lot out. As a professional, I require a tool that reliably publishes verified versions that the audience can access with confidence. Many professional tech writers use tools that build documentation from lightweight markup languages like AsciiDoc/Asciidoctor toolchain and Restructured Text with Sphinxdoc and several more recent additions. Also, Oxygen XML editor and Madcap Flare both are popular with professional writers because of their support for XML documentation. These tools can create content for publishing to static Web sites.

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