The Trade Show Coordinator plans, manages, and evaluates the organization’s appearance at trade shows and events. They choose which meetings/trade shows the organization will attend, develop and carry out the trade show/event plan, and prepare for and manage individual shows/events.
Reports directly to the Marketing Manager. Works with the Marketing and Accounting staff to ensure successful trade show/event operations.
The Trade Show Coordinator Job Description is mentioned in the following procedures:
|Procedure ID and Name||Policies & Procedures Manual|
|MT1030 Trade Shows/Events||Sales & Marketing|
A bachelor’s degree in business administration or marketing is required. 3+ years’ experience in catering or event management or other suitable line of work is also required.
Must have demonstrated the ability to lead a diverse team. Good communication skills and the ability to work well with people at all levels are essential. Strong planning, organizational, and presentation skills are needed. Some project management experience is desired.
Desire a candidate with trade show/event/convention planning certification. Solid experience with Microsoft Office (esp. Word and PowerPoint) is required.
Ability to communicate orally with customers, vendors, management, and coworkers is crucial. Regular use of phone and email for communication is essential. Hearing and vision correctable to within normal ranges is essential for normal conversations, receiving ordinary information, and preparing or inspecting documents.
The ability to remain in a stationary position roughly 50% of the time, as well as the ability to move about the office occasionally (accessing files/storage, office equipment, computers and other office productivity devices, attending meetings, etc.), is required.
Using a computer while sitting for extended periods is common. Must also be able to position self to maintain equipment, including under tables and desks.
No heavy lifting is expected; occasional exertion of about 15 lbs. of force (e.g., carrying a laptop, trade show information) may be required. Good manual dexterity required to use common office equipment (e.g., computers, mobile devices, calculators, copiers, scanners).
The job is performed indoors in a traditional office setting. Extended periods of sitting while using computers, phones, or other communication devices are common. Normally will work a 40-hour week, though overtime may be required in days/weeks leading up to a particular event.