easily-editable-in-ms-word Well-written job descriptions benefit your company as an organizational aid and an aid to communication. They identify individual responsibilities, help coordinate and apportion work, and can prevent duplication of effort. Care and diligence should be used in drafting job descriptions for your company. Tailor your job descriptions as closely as possible to the specific requirements for each position. The How to Write Job Descriptions Guide covers communication, format, content and more.

What Can a Job Descriptions Guide Help You With?

A Job Descriptions Guide explains how to create a well written Job Descriptions, which benefits your company as an organizational aid for identifying and delegating responsibilities, coordination and division of work, and preventing duplication of employee efforts.

Job Descriptions should be prepared for all positions in the company. Supervisors should be responsible for initiating drafts or changes to existing Job Descriptions. Whenever practical, supervisors should interact with employees in developing or reviewing descriptions for accuracy and clarity.

Job Descriptions should be current and appropriately represent the position and the needs of the company at all times. Job Descriptions should be updated whenever reassignments of duties or organizational changes are required. Job Descriptions should mirror the growth and changes of the company. Supervisors should not fall into a routine of allowing individuals or their operations to govern by preexisting descriptions, and a sample job description manual can help with that.

Supervisors should then work in conjunction with the Personnel Coordinator to finalize the Job Descriptions. The Personnel Coordinator will be responsible for typing, printing and distributing completed descriptions. Job Descriptions will be filed behind the respective department’s organization chart in the Organization Structure section of the Company’s Policy and Procedures Manual.

What’s Included?

INTRODUCTION to WRITING JOB DESCRIPTIONS

Purpose of Job Descriptions
Scope of Job Descriptions

JOB DESCRIPTIONS and WRITTEN COMMUNICATION

Non-discriminatory language
Active voice
Action verbs
Plain English
Brevity

FORMAT AND CONTENT

Job Title
Effective Date
Department
Summary of of Job Description Functions
Essential Job Duties and Responsibilities
Organizational Relationships
Qualifications in of Job Descriptions
Physical Demands of the Job
Job Work Environment

AMERICANS WITH DISABILITIES ACT (ADA)

Job Performance
Section 503 of the Rehabilitation Act of 1973
Job Descriptions
Reasonable Accommodation
Accessibility

87 SAMPLE JOB DESCRIPTIONS

Prewritten and formatted Job Descriptions covering various departments in the company
Easily editable MS Word of Job Descriptions
The sample Job Descriptions are general in nature; they are only guides and are not all-inclusive of a person’s abilities or the requirements for fulfilling the position.