How to Write Job Descriptions Guide | ABR41MJD

Job Descriptions Guide

Well-written job descriptions benefit your company as an organizational aid and an aid to communication. They identify individual responsibilities, help coordinate and apportion work, and can prevent duplication of effort. Care and diligence should be used in drafting job descriptions for your company. Tailor your job descriptions as closely as possible to the specific requirements for each position. The How to Write Job Descriptions Guide covers communication, format, content and more.

What Can a Job Descriptions Guide Help You With?

A Job Descriptions Guide explains how to create a well written Job Descriptions, which benefits your company as an organizational aid for identifying and delegating responsibilities, coordination and division of work, and preventing duplication of employee efforts.

Job Descriptions should be prepared for all positions in the company. Supervisors should be responsible for initiating drafts or changes to existing Job Descriptions. Whenever practical, supervisors should interact with employees in developing or reviewing descriptions for accuracy and clarity.

Job Descriptions should be current and appropriately represent the position and the needs of the company at all times. Job Descriptions should be updated whenever reassignments of duties or organizational changes are required. Job Descriptions should mirror the growth and changes of the company. Supervisors should not fall into a routine of allowing individuals or their operations to govern by preexisting descriptions, and a sample job description manual can help with that.

Supervisors should then work in conjunction with the Personnel Coordinator to finalize the Job Descriptions. The Personnel Coordinator will be responsible for typing, printing and distributing completed descriptions. Job Descriptions will be filed behind the respective department’s organization chart in the Organization Structure section of the Company’s Policy and Procedures Manual.

What’s Included?

INTRODUCTION to WRITING JOB DESCRIPTIONS

• Purpose of Job Descriptions
• Scope of Job Descriptions

JOB DESCRIPTIONS and WRITTEN COMMUNICATION

• Non-discriminatory language
• Active voice
• Action verbs
• Plain English
• Brevity

FORMAT AND CONTENT

• Job Title
• Effective Date
• Department
• Summary of of Job Description Functions
• Essential Job Duties and Responsibilities
• Organizational Relationships
• Qualifications in of Job Descriptions
• Physical Demands of the Job
• Job Work Environment

AMERICANS WITH DISABILITIES ACT (ADA) 

• Job Performance
• Section 503 of the Rehabilitation Act of 1973
• Job Descriptions
• Reasonable Accommodation
• Accessibility

87 SAMPLE JOB DESCRIPTIONS

• Prewritten and formatted Job Descriptions covering various departments in the company
• Easily editable MS Word of Job Descriptions
• The sample Job Descriptions are general in nature; they are only guides and are not all-inclusive of a person’s abilities or the requirements for fulfilling the position.