The CFO receives all approval paperwork and should prepare and maintain a file record of all authorized check signers and CSH105-1 CHECK SIGNING AUTHORITY LOG. The Check Signing Authority Log Template should be kept current of all individuals and their status to sign checks as soon as their status changes. The log should contain the following information:
Recipient name/position or title
Authority start date
Authority end date
Maximum expenditure authority level
The President or the Board of Directors may revoke check signing authority. Any person who is no longer entitled to sign company checks will be notified in writing. The chief financial officer will oversee the proper notification of the company’s banks whenever authorized signature changes are made. All changes to authority should be recorded in CSH105-1.