Aerospace Document Control Procedure AS9100 | AS1000

AS9100 Document Control Procedure

he Aerospace Document Control Procedure AS 9100 defines methods and responsibilities for controlling aerospace quality documents used to provide work instructions or set company policy. The document control policy also defines methods for document revision, approval, and distribution. It applies to all quality documents required by the AS 9100 aerospace QMS. (12 pages, 2333 words)

Aerospace Document Control Responsibilities:

Document Control is responsible for controlling the aerospace Quality Management System manual, all procedures and work instructions related to the QMS, and all internal and external documents required by the QMS.

Department Managers and Supervisors are responsible for ensuring that the latest versions of relevant AS9100 documents, that are critical to quality, are available at point(s) of use, that these quality documents are legible, and that they are understood and followed. They are also responsible for reviewing and responding to document change requests in a timely manner.

The Engineering Manager is responsible for configuration management of external and internal drawings (e.g., blueprints, schematics, technical drawings), bills of material (BOM), and customer specifications and requirements documentation.

The Quality Assurance Manager is responsible for ensuring that documents conform to applicable (AS 9100) standards.

Top Management is responsible for reviewing document change requests and providing final approvals to the Quality Manual and QMS-related procedures or forms.

Aerospace Document Control Definitions:

Controlled Document – Document that provides information or direction for performance of work (work instructions) within the scope of the QMS. Characteristics of control include such things as revision number (letter), signatures indicating review and approval, and controlled distribution or publishing.

Document – Information and its supporting medium that can be changed (note: records may be corrected, but not changed). The medium may be paper, magnetic, electronic, optical, photograph, or sample product.

External Document – Document originating outside the company (e.g., customer drawings, industry and/or international standards, suppliers’ equipment maintenance manuals, or references) that provides information or direction for performing activities within the scope of the QMS.

Form – Printed, typed, or electronic document with blank spaces for insertion of required or requested information (e.g., inspection form, corrective action form).

Internal Document – Document of internal origin (developed entirely by or completed by the company) that provides information or direction for the performance of activities within the scope of the Aerospace Quality Management System. Examples include, but are not limited to, the quality procedures contained in the company’s QMS manual.

AS9100 Document Control Procedure Activities

• AS9100 Procedure Format
• AS9100 Work Instructions
• Aerospace Quality Forms
• AS9100 Document Approval
• Temporary AS9100 Document Changes
• Aerospace Documents Revisions
• External AS9100 Documents
• AS9100 Document Distribution

AS9100 Document Control Procedure References

• Title 21, Code of Federal Regulations (21 CFR Part 11)-Electronic Records; Electronic signatures(USA)
• Public Law #106-229, Electronic Signatures in Global and National Commerce Act (USA)
• Statutory Instrument 2002 NO. 318, Electronic Signatures Regulations 2002(UK)

Aerospace Document Control Procedure AS9100 Forms

• AS9100 Document Request Form
• AS9100 Document Control Database Form