Internal and external aerospace documents should be logged in the AS9100 Document Control Database Template by Document Control in order to assist in tracking all distributed documents that are critical to quality, before being distributed to approved/interested parties.
AS1000-2 DOCUMENT CONTROL DATABASE should contain, at a minimum, the following information for each controlled document:
AS9100 Document number;
Aerospace Document title;
Current revision number/ID/level of the document;
Effective date; and
Document Control should distribute (or limit distribution of electronic) documents only to locations shown on the Aerospace Document Control Database. Any previous versions of documents should be removed from work areas as new revisions are released. In the case of electronic document distribution and control systems, access permission for any previous version must be withdrawn or denied.
Document Control should maintain a file on each aerospace document; current and previous (retired or obsolete) Master documents may be retained in this document file only. When previous versions of documents are no longer required, Document Control should physically destroy or electronically purge them as per the AS9100 Document Control Procedure AS1000.