Receiving Inspection Procedure AS9100

The Receiving Inspection Procedure AS9100 outlines the steps for receiving aircraft materials, components, parts, finished goods, etc., and their disposition. The aerospace receiving inspection policy applies to receipt of all incoming items. (5 pages, 1290 words)

Where the supplier and the company have a “direct-to-stock” agreement in place (e.g., supplier history of satisfactory quality), Receiving should move incoming items directly to their appropriate storage area(s).

Receiving should not place parts, components, supplies, etc., into inventory unless they are found to conform to specified requirements, unless they are released under positive recall or are DTS items.

Receiving Inspection AS9100 Responsibilities

Warehouse Personnel are responsible for receiving materials; inspecting for correct items, quantities, and possible damage/nonconformity; stocking items; and forwarding paperwork to the Procurement Manager.

Accounts Payable is responsible for paying invoices.

The Procurement Manager is responsible for reviewing receiving/inspection documentation, contacting vendors in case of damaged shipments or discrepancies, and forwarding documentation to Accounts Payable.

The Quality Assurance Manager is responsible for conducting detailed examinations of incoming materials when required; recommending acceptance or rejection of goods to the Procurement Manager; and review, analysis, and reporting of receiving/inspection data.

Receiving Inspection AS9100 Definitions

Certificate of Analysis (C of A) – External providers written statement, authorized by contract or purchase order, certifying that supplies or services comply with contract requirements based on quantitative instrumented physical or chemical analysis of representative samples taken from the shipment accompanying the certificate.

Certificate of Conformance (C of C) – External providers written statement, authorized by contract or purchase order, certifying that supplies or services comply with contract requirements, signed by a responsible individual, and displaying part number and version number, buyer’s purchase order (PO) number, PO date, and PO revision number. Also called “Certificate of Compliance”.

Direct-to-stock (DTS) – Parts/supplies placed directly into stock without inspection; done to reduce duplicate inspections and where a vendor has a history of providing satisfactory quality.

Positive recall – Where incoming product is released for urgent production purposes prior to verification, it is positively identified and recorded in order to permit immediate recall and replacement in the event it is found not in conformance to specified requirements.

Receiving Inspection Procedure AS9100 Activities

Receiving and Stocking
Detailed Quality Inspection
Aerospace Items Received on Certificate of Conformance (C of C) or Certificate of Analysis (C of A)
Receiving Inspection Review

Aerospace References

AS9100:2016 Rev D, “Quality Management Systems – Requirements for Aviation, Space, and Defense Organizations”, SAE International, Sept., 2016.
S. Federal Aviation Administration (FAA) Advisory Circular (AC) 20-154. This advisory circular (AC) provides guidance and information for incorporation into operators’ existing receiving/inspection systems to help prevent the introduction of unairworthy parts into inventories.
Quality Procedures