The New Vendor Notice Template is required for vendor selection of new suppliers. You must complete the PUR101-1 NEW VENDOR NOTIFICATION form for approval of all first time purchases from a supplier. Make sure to document any related party transactions or vendors the company or employees could have a potential conflict of interest with on this form.
New vendors are to be evaluated using the following criteria:
Pricing: competitive pricing is one component of the evaluation and may be outweighed by other factors. Pricing will not be the deciding factor unless all else is equal.
Parts availability and shipping time frame.
Performance capability (i.e., financial status, sufficient facilities, and capability of equipment and employees).
Internal Quality Assurance program: Companies certified to ISO 9001 or equivalent are given preference.
Disqualification: Suppliers not responsive to Corrective Action Requests or unable to correct problems with delivery or quality may be disqualified. Disqualification is generally a consensus decision between the Quality Assurance Manager and the Operations Manager.