Tag Archives: document management

What are the Benefits of Document Management Systems?

Why do we bother documenting processes, tasks, and events? What purpose does documentation serve?  And, if we’re going to do it, shouldn’t we do it right? What are the benefits of document management systems? Continue reading What are the Benefits of Document Management Systems?

How Do You Format a Policies and Procedures Manual?

The appearance and format of your policies and procedures statements are just as important as the organization and content of the policy and procedure manual. If you format your policies and procedures in a way that is appealing to the eye and that emphasizes the importance of the statements, they are more likely to be taken seriously and used on a regular basis by your employees. How do you format a policies and procedures manual?

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How to Ensure People Use Current Documents in All Locations

One struggle with document management is ensuring that all processes have the most recent copy of a documentation. To address these concerns, a document management system such as OnPolicy can be used to ensure people use current documents in all locations. Continue reading How to Ensure People Use Current Documents in All Locations

How Do You Easily Share Electronic Documents while Maintaining Control?

One of the most difficult parts of document management is to ensure that everyone is using the current version of electronic documents for their processes. This is especially challenging when documents are distributed in paper form. Learn how to easily share electronic documents while maintain control.

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How Important is Data Annotation in Business?

Data annotation refers to the process of cataloging, organizing, and classifying data. The primary objectives of data annotation are to ensure that the data is reliable, accurate, complete, and relevant. It’s an important aspect of record control. How important is data annotation in business? Continue reading How Important is Data Annotation in Business?

Five Document Management Tools You Can’t Resist

Document management systems are one of the most crucial parts of a business. Five tools that can help with smooth document management include Evernote, OneDrive, Google Sheets, and more. These are five document management tools you can’t resist. Continue reading Five Document Management Tools You Can’t Resist

Why Should You Publish Policies and Procedures Online?

If you’re using a 20th-century system to handle your policy and procedure documentation, changes will occur much faster than you can process them. Existing processes for publishing policies and procedures, such as storing printed policies and procedures on a server, are inadequate in today’s competitive business environment. If you’re using outdated technologies, you’re lessening your efficiency and productivity, company-wide. Why Should You Publish Policies and Procedures Online? Continue reading Why Should You Publish Policies and Procedures Online?

Document Control Audit Findings and How to Eliminate Them

Of all the types of findings a quality auditor can write up in an audit, Document Control Audit Findings are one of the most common. In this day and age, there’s really no excuse for getting a document control audit finding. How can I say that? Continue reading Document Control Audit Findings and How to Eliminate Them

Policies Procedures–Fast

For years, writing policies, procedures and forms has been done in MS-Word. The final document is printed on paper and bound into a manual. If you have ever used a system of paper based binders then you know that this is NOT a simple system. Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple. So what is a policies, procedures and forms document manager to do? Continue reading Policies Procedures–Fast