A PUR103-1 ORDER AND ARRIVAL LOG should be created and used to record the purchase from request to arrival. The following steps should be recorded:
The order placed for materials or services, including:
The receipt of the goods ordered.
The approval of the purchase and the approval of the payment for the materials or services.
To reduce the volume of paper required to process repetitive orders, a Blanket Order and Arrival Log should be created and used. This is an “open” order to supply materials or services for a fixed price and for a specified period of time and to a specified maximum quantity or amount. The Purchase Order Arrival Log Template can be used for such items as: