The Project Receiving Inspection Report Template covers information needed for receiving, inspection, and rejected parts disposition. The completed vendor’s packing list and/or CON108-4 PROJECT RECEIVING AND INSPECTION REPORT will be forwarded to Purchasing. Purchasing will match the receiving paperwork to the open purchase order and forward the accounting copy, with the receiving paperwork and supporting requisition paperwork, to Accounts Payable. The Purchasing copy will be filed in the Closed Purchase Order File.
For partial shipments, a photocopy of the Project Purchase Order and the receiving paperwork will be forwarded to Accounts Payable. The original Project Purchase Order will be kept in the open file until all items are received. The Project Manager is responsible for ensuring that satisfactory receiving procedures are established for the project. These procedures should be customized to the size, location and spread of the project, to the complexity of the material control function and to the nature of the project (industrial or commercial).
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