In many industries, modernizing equipment is the only way to keep a competitive edge. Using information Technology in business can reduce downtime and boost productivity. For small and medium-sized businesses, time is money. Why is it important to upgrade the technology in your business?
The US Census Bureau’s Capital Expenditures Survey (ACEs) indicates that the finance and insurance, transportation, warehousing, and utilities sectors make up around 27.4% of total spending on structures and equipment and that spending has increased between 7.1% and 10.5% in a one-year period. Of course, even if your company is in lower-spend sectors such as education, arts, or accommodation and food, updating or replacing your equipment may be required if your goals are to be achieved or surpassed. The following signs may indicate it’s time to make a change and upgrade the technology in your business.
In some cases—for instance, that of typical computer or video cables—equipment may barely need changing for years. Cables come in various sizes and structures, depending on whether they are town-lead, FireWire, DMS-59 or other types of cable. Some have a small effect on equipment functionality while others—take HDMI cables—have very clear signs that they are defective.
These signs include fuzzy pictures, ‘shooting stars’ in the picture, and odd colors, or remotes that do not function as they should. Cable problems can cause pixelation and affect color, so especially if you work in graphics or other industries in which picture clarity and hue must be picture-perfect and true-to-life, consider an immediate replacement if these signs and symptoms should arise.
If office equipment such as printers, computers, or HVAC systems require repair, use the 50% rule to determine if total replacement cost may be more suitable. Cost is a financial measure defined as resources spent or acquired in fulfilling a certain goal. Cost can be described in a variety of ways. This is one of the uses of cost accounting information.
This rule states that if the cost of the repairs is over 50% of the cost of new equipment, the latter is a better choice to opt for. Bear in mind that most equipment has a natural lifespan. Extending its lifespan through frequent repairs may end up costing your business more in the long run.
Employees work well with equipment and technology that does the job correctly in the expected time frame. It is important, however, to listen to staff when it comes to complaints about equipment because that is one way to achieve consistency in remote and in-house processes.
Just a few glitches could stand in the way of staff meeting their deadlines on time include computers with damaged graphics cards, computers with inadequate memory, and screens that are too small for employees to work comfortably. Client feedback is also important; if you have the type of business that is frequently visited by clients, ensuring your equipment is modern can help clients feel like they are dealing with a standard-bearing business.
In the U.S. (as in many other countries across the globe), sustainability has become a key factor in attracting and retaining clients. If your equipment is an energy hog, it causes excess wastage, or it relies on wasteful materials like plastic, it’s time to rethink your strategy.
Energy-efficient equipment can not only help your business save on energy costs but also mark your company as a responsible one that cares about the impact it has on the environment. Whenever you can, go for equipment that bears world-renowned sustainability certifications (such as energy star certified products) and rely on materials that can be recycled and that create a smaller carbon footprint.
Budgets are tight for small businesses, particularly when it comes to technology. However, by enhancing your office equipment and technology efficiency, you enable staff to achieve more in less time, technological changes can quickly pay for themselves. Regardless of the industry you are in, information technology is changing business requiring the need to make major and minor equipment changes throughout the life of your business.
Businesses squander time every day while employees wait for their computers to start up and programs to accomplish what they want. It may be time to concentrate on your technology assets in order to ensure that they function efficiently and effectively. Signs that change may be required include material that functions poorly and costs too much to fix. Pay heed to your staff if they tell you that your office technology is outdated or unergonomic. When the time comes to replace the office equipment, ensure you make sustainable choices to upgrade the technology in your business. Your PCs will perform better and faster if you upgrade your technology.