E-Mail Policy Procedure | ITAD108

E-Mail Policy Procedure

Implement guidelines for email usage within your company with our Company E-Mail Policy Procedure. This E-Mail Policy Procedure delineates specific standards regarding the use of email within the company IT network.

The email procedure limits the use of email to support of your company’s business needs. The corporate email policy applies to all company personnel and computer systems. (6 pages, 1215 words)

The E-Mail Policy Committee should periodically review the company e-mail policy, to verify that it continues to meet company requirements. Where the policy does not meet requirements, the Policy Committee should revise the policy as needed and communicate the revised policy to all employees. Within one month of such changes to the corporate e-mail policy, the Information Technology Security Manager should verify that they are being implemented and that they are having the intended effect.

E-Mail Policy Responsibilities:

All Employees are responsible for knowing, understanding, and adhering to the company’s e-mail policy.

The Human Resources Manager is responsible for communicating the e-mail policy to all new employees and retaining employee policy acknowledgements.

Department Managers are responsible for communicating revisions to the e-mail policy to employees in their respective departments.

Information Technology Managers are responsible for developing e-mail policy and reviewing the policy (and any changes) with the Policy Committee.

The Information Technology Security Manager is responsible for monitoring e-mail use and enforcing the company e-mail policy.

E-Mail Policy Definitions:

Email Policy Committee – A group comprised of Top Management, the Information Technology Security Manager, and Information Technology Managers and led by Information Technology Managers. The purpose of the Corporate Email Policy Committee is to develop, revise (as needed), and approve the company’s email policy.

Top Management – A group comprised of the company’s chief executive and chief financial officers, at a minimum.

E-Mail Policy Procedure Activities

• Email Policy Development
• Email Policy Implementation
• Email Policy Review
• Email Policy Changes

E-Mail Policy Procedure References

• ISO 9001:2000 Standard-Quality Management Systems-Requirements, Clause 4.2.4 (Control of Records)
• Sarbanes-Oxley Act of 2002

E-Mail Policy Procedure Forms

• Company Email Policy Acknowledgement Form