Human Resources Policy Manual

The Human Resources Policy Manual covers the common management requirements and practices for your company. This sample is intended only to provide an example of wording that might be used in your Human Resources Policy Manual.  This sample wording can be helpful in generating ideas for developing a manual for your own company.  However, management policies should be drafted as appropriate and as necessary to accurately reflect your company’s management standards.  This is only a guide. (68 pages, 17248 words)

The purpose of this Human Resources Policy Manual is to document the principles and policies governing your company’s Human Resources practices.  All managers should use this manual to simplify the “people management” part of your job by summarizing State and Federal personnel administration laws, regulations, and procedures. The principles and policies included provide:

• A foundation for a system of internal controls.
• Guidance in current Human Resources areas not controlled by laws or regulations.
• Criteria for decisions on appropriate Human Resources treatment.
• Managers with direction and guidance in connection with processes and procedures that should be uniform throughout the company.

When consistently applied throughout the company, these principles and policies assure that the various. Internal controls provide a system of checks and balances intended to identify irregularities, prevent waste, fraud and abuse from occurring, and assist all personnel in treating all others in a fair and consistent manner. All additional departmental or functional policies and procedures written should conform to and parallel the policies in this manual.  All changes to policies and procedures are required to be reviewed to ensure that there are no conflicts with the policies stated in this Human Resources Policy Manual. This manual does not provide exhaustive treatment of most topics, but refers you to source documents and other resources, which are available for more detailed information.  This manual does not create any rights, benefits, or duties which are not set forth in Federal laws.  Further, it does not constitute a contract with any employee. This policy manual covers:

PURPOSE

SCOPE

RESPONSIBILITY

EXCLUSIONS

• Accounting
• Security Planning
• Disaster Recovery
• Information Systems
• Finance & Treasury
• Production & Engineering
• Sales & Marketing

MANAGEMENT RESPONSIBILITY

HUMAN RESOURCES ORGANIZATION

• Operations Department Organization Chart
• Controller Responsibilities
• Operations Staff Responsibilities

MANAGEMENT COMMITMENT

MANAGEMENT PHILOSOPHY

PLANNING

RESPONSIBILITY, AUTHORITY, AND COMMUNICATION

• Management Representative
• Internal communication

MANAGEMENT REPORTING

• Review Input
• Review Output

BUSINESS CONDUCT

• Ethical Standards
• Integrity

HUMAN RESOURCES SYSTEM

OBJECTIVES

REQUIREMENTS

• Resources
• Infrastructure
• Internal Controls
• Audit Findings

TRANSACTIONS

• Authorization
• Timing
• Accuracy

DOCUMENTATION

• Managers Manual
• Forms Development & Control
• Control of Records
• Human Resource Transactions
• Referenced Procedures

SECURITY

• Physical Security
• Disaster Security
• Information Security
• Referenced Procedures

WORK RULES AND PERSONNEL POLICIES

• Management-Employee Relations
• Employee-Management Forums
• Employee Childcare
• Referenced Procedures

LEGAL LIABILITIES OF SUPERVISORS AND MANAGERS

• Referenced Procedures

SAFETY AND HEALTH PROGRAM

• Work Environment
• Referenced Procedures

FEDERAL LAWS AFFECTING EMPLOYMENT

FAIR LABOR STANDARDS ACT (FLSA) OF 1938

• FLSA Overtime Provisions
• FLSA Child Labor
• Equal Pay Act Of 1963

UNIFORMED SERVICES EMPLOYMENT AND  REEMPLOYMENT RIGHTS ACT

CIVIL RIGHTS ACT

• Title VII of the Civil Rights Act of 1964
• Civil Rights Act Of 1991
• Uniform Guidelines On Employee Selection Procedures
• Pregnancy Discrimination Act

AGE DISCRIMINATION IN EMPLOYMENT (ADEA) ACT OF 1967

• Older Workers Benefit Protection Act (OWBPA)

IMMIGRATION REFORM AND CONTROL ACT (IRCA) OF 1986

AMERICANS WITH DISABILITIES ACT (ADA) OF 1990

FAMILY AND MEDICAL LEAVE ACT (FMLA) OF 1993

OCCUPATIONAL SAFETY AND HEALTH ACT (OSHA) OF 1968

CONSOLIDATED OMNIBUS BUDGET RECONCILIATION ACT (COBRA) 

HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT (HIPAA) OF 1996

DRUG-FREE WORKPLACE ACT OF 1988

EMPLOYEE RETIREMENT INCOME SECURITY ACT (ERISA) 

EMPLOYEE POLYGRAPH PROTECTION ACT (EPPA)

EXECUTIVE ORDER 11246

WORKER ADJUSTMENT AND RETRAINING NOTIFICATION ACT (WARN) OF 1989

DAVIS-BACON ACT

WALSH-HEALEY PUBLIC CONTRACTS ACT (PCA) 

SERVICE CONTRACT ACT (SCA) 

NATIONAL LABOR RELATIONS ACT (NLRA) 

VIETNAM ERA VETERANS’ READJUSTMENT ASSISTANCE ACT OF 1974 (VEVRA) 

PROCESSES AND CONTROLS

ADMINISTRATIVE PROCEDURES

HIRING PROCEDURES

COMPENSATION PROCEDURES

TRAINING AND DEVELOPMENT PROCEDURES

COMPLIANCE PROCEDURES

SubType	Guide