The ISO Purchasing Procedure defines the methods your company will use to procure/purchase materials, supplies, and services used to produce goods and/or services in conformance with ISO 9001:2015.

This procedure applies to the purchase of all inventory items, supplies, materials/ingredients, subcontracted services, and capital equipment affecting quality of your company’s products and processes. (14 pages, 1475 words)

ISO Purchasing Responsibilities

All Employees requiring products or services for production of the company’s products must complete purchase requisitions specifying items for purchase and obtain required approvals.

The Procurement Manager is responsible for evaluating suppliers, maintaining raw material inventories, placing orders with approved suppliers, negotiating pricing with suppliers, and forwarding all paperwork to Accounts Payable for vendor/shipper payment.

Accounts Payable is responsible for payment of invoices only after satisfactory completion or delivery of goods/services has been made.

The Quality Assurance Manager is responsible for ensuring inspection requirements are included on Purchase Orders where needed.

Warehouse Personnel are responsible for receiving and, where necessary, inspecting materials and forwarding related paperwork to the Procurement Manager.

ISO Purchasing Definition

Purchase – Acquire by financial transaction; “purchasing” can be taken to mean leasing and other ways of obtaining materials or services (e.g., bartering).