Ensure That Your Team Is on The Same Page
Determine What Kind of Data You Will Be Collecting
Before you start writing, you need to determine what kind of data you will be collecting. Olivia Hughes, an expert who writes high-quality cheap research papers, states, “You need to understand what exactly it is that you will be collecting from your site visitors. Then, you will have to explain in the statement how you will use this data.” Most commonly, this information is collected by websites:
- Names, dates of birth, email addresses, and post addresses
- Purchase activity, geolocations, and IP addresses
- Payment details, social security info, and insurance numbers
- Other relevant information and customer data
Consider Legal Requirements and Rules
There are certain laws and regulations you will need to comply with when using the data you collect. By understanding what these laws and regulations are, it will be easier for you to write a statement that complies with the said laws and help you refrain from common GPDR mistakes.
The most important legal requirements are:
The General Data Protection Regulation (GDPR) was implemented by the EU in 2018 and requires websites that target EEA residents to design their data privacy processes according to certain regulations.
The California Consumer Privacy Act (CCPA ) was also implemented in 2018 and is quite similar to GDPR except that it is in force in California.
ePrivacy Directive & Regulation
To put it simply, this is the EU cookie law. Right now, it is being transformed into ePrivacy Regulation to work better with GDPR.
The Personal Information Protection and Electronic Documents Act (PIPEDA) is a Canadian data privacy law that is similar to all of the above.
The Children’s Online Privacy Protection Act (COPPA) is intended to safeguard children’s personal information when they use the internet or utilize mobile applications and games.
Include the Five Key Aspects of Privacy Policies
- Notice: Users should be notified about your practices regarding their personal information before you collect their personal data.
- Choice: Users should have a choice about their personal data collection.
- Access: Users should be able to access their personal data.
- Security: You should have a process for secure data storage and deletion that ensures client data protection.
- Enforcement: You should have a process for the way all of the above is enforced.
Write All the Necessary Clauses of Your Policy Statement
You can also include a section about how users can contact you. Likewise, you can also have a clause about what happens to the data in case you decide to sell your business.
Double Check Before Publishing the Statement