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Business Category: Save Time Writing Procedures


How Do You Begin Writing Standard Operating Procedures?

Your Standard Operating Procedures (SOP) provide employees with a handy reference to common everyday business practices, daily activities, or routine tasks. New employees will find an operation manual especially helpful in getting up and running as fast as possible. After all, with your SOP in place, new employees will not have to interrupt supervisors to ask others how an operation or task is done. Training is faster and interruptions are reduced. So, how do you get started writing standard operating procedures? Continue reading…

Business Policy Deployement

What Is a Procedure?

What is a procedure? A “procedure” is a term used in a variety of industries to define a series of steps, taken together, to achieve a desired result. Procedures explain how to accomplish a task. A procedure is sometimes called a work instruction. If you are preparing an ISO 9001 quality management system, then the term procedure is used to describe a process, whereas a work instruction is used to describe something more basic like a specific step in a process. For example, how to fill out a form. Procedures are known in other ways too. Continue reading…

Simple Fast Easy Policies Procedures, why is that so hard?

For years, writing policies, procedures and forms has been done in MS-Word. The final document is printed on paper and bound into a manual. If you have ever used a system of paper based binders then you know that this is NOT a simple system. Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple. So what is a policies, procedures and forms document manager to do? Continue reading…

How to Develop Procedures Quickly

When many of us see change coming, we’re not sure what to do. We sometimes fear or mistrust change, or we put off big problems because they’re “too much all at once”, and we stick with outdated, inefficient tools, methods, and processes.

We sense that the way we go about developing procedures isn’t producing satisfactory results, yet we keep at it. We can’t afford to continue doing what we’ve been doing if we’re to remain competitive. So, how can you develop procedures quickly? Continue reading…

Writting Policies and Procedures

Any old policy and procedure format saves time by not having to start from scratch, right? Well, not necessarily. Using a weak starting point can hurt employee usability, introduce confusion and user-error, and may not assist in your compliance and control objectives. The result could set your procedures project back further and cost you even more time to fix it later. So, why else should you write new policies and procedures? Continue reading…

How to Work with Microsoft Word Templates

Microsoft Word Templates can be frustrating. Did you ever try making a procedure template for your procedures manual using Microsoft Word? Word templates that use the outlining and style features to set the formatting can act really peculiar, sometimes changing the formatting that you set up. When this occurs over and over — and over — again, it can be very frustrating. Why is this happening? Continue reading…