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If a document/change is approved, a Document Change Number (DCN) should be noted on the IT Document Change Control Request Template. ITAD103-3 DOCUMENT CHANGE CONTROL FORM and a copy of the (changed) document, along with appropriate approvals, should be submitted to the Document Manager for updating the document, indexing the revision, and updating the revision history. If the document (change) request is denied, the requestor should be notified of the reason(s) for denial.
The Document Manager should circulate the final document/revision in order to obtain the required approvals (signatures). When the required approvals have been obtained, the Document Manager should update the master document list with the correct revision number, last review date, and other required information. In the case of hard-copy documents, the master document (revision) should be stored with the master document list.