The HR Document Control Database Template keeps track of the document number, document title, rev number, and more. It may be more efficient to use distribution codes in the Distribution column of ADM1030-3 DOCUMENT CONTROL DATABASE; sample codes are listed at the bottom of the document. The controller will be responsible for maintaining master lists of all controlled documents. Separate lists will be maintained of documents of internal origin and external origin. Examples of external documents include National or International Standards that may be used or referenced.
The controller distributes hardcopy documents to the locations listed on the Master List, and removes and destroys any old versions of procedures or instructions. The controller distributes electronic versions of documents by moving the old revision to the OBSOLETE folder and moving the new revision to the RELEASED folder.