The HR Document Request Template indicates the nature and reason for the change, and should be submitted with other marked up documents to the Controller for review. Anyone may submit a new document or changes to an existing document as necessary. To submit a change, the requestor prints a copy of the document and marks the required changes on the copy. If changes are extensive, a new document may be typed and submitted and the requestor must complete ADM103-1 REQUEST FOR DOCUMENT CHANGE (RDC) .
The Controller is responsible for coordinating with Department Managers to review all procedures and instructions at least annually and update them as required to ensure documents remain current. The Controller reviews the Human Resources Document Request. If the request is denied, he/she notifies the requestor the reason for the denial. If the request is approved, the Controller indicates who else needs to review the change. Department Managers of any affected departments should be included.