A FSMS Nonconformity Report Template should be issued by any employee observing an instance of failure of product or process to comply with customer requirements, FSMS standards, or statutory/regulatory requirements. Nonconformity reports may be initiated by anyone in the organization and are to be signed off by the manager responsible for that area. The nonconformity is described on the report as follows:
State the requirement briefly, including reference numbers where appropriate;
Describe the condition actually observed and how it deviates from the requirement;
Check the appropriate box to indicate whether or not a CAR was also initiated; and
Request that the area manager sign off on the nonconformity.
The FS1170-1 NONCONFORMITY REPORT is routed to the Food Safety Team Leader for analysis and filing. Trends identified through analysis of the NCR file will be reported to the management team for review as those trends are identified. The completed Food Safety Nonconformity Report should then be submitted to the Food Safety Team Leader.