The Human Resources Manager should complete an exit Interview using the ADM107-1 EXIT INTERVIEW CHECKLIST. The Employee Exit Interview Checklist Template covers vacation time, all timesheets, forwarding address for final check, insurance options, and more. The Human Resources Manager should handle the termination tactfully and objectively. The dismissal interview should be in private and scheduled to minimize contact with other employees.
The Human Resources Manager should be responsible for notifying the employee of their accrued pay and paid time off benefits, continuation of medical insurance and/or other employee benefits, return of company property or keys, and distribution of their final paycheck. The Human Resources Manager or designate should escort the employee to clean out their desk area and then out of the building.
Before the employee leaves the building review the completed Employee Exit Interview Checklist Template to ensure that all company property has been retrieved. The Human Resources Manager should prepare a statement that will be made to the other employees concerning the discharge. The statement should be read to all other employees as soon as practical.