The Daily Sundry Payable Log Template keeps track of all information regarding sundry payables. The Purchasing Manager will be responsible for issuing and controlling the books of Field Purchase Orders. The Project Manager and Project Superintendent will issue the Field Purchase Order for small or short-term rental as specified above.
The field representative will give the original and one copy to the supplier, who in turn will attach the original and one copy to his invoice and forward to the Division Office for payment. Upon receipt of the invoice and Field Purchase Order, all paperwork should be reviewed to ensure that all necessary data is shown and the purchase is within allowable established limits.
If the authorized amount has been exceeded, then forward the invoice to the Purchasing Manager for appropriate action. As supplier invoices are received, sort the invoices according to the Project Manager approval required.
Record the invoices on a PUR102-5 DAILY SUNDRY PAYABLE LOG and send the sorted originals to each Project Manager for approval. Once such approval is obtained, normal processing for the Daily Sundry Payables will be followed.