Today, everything is a project with more and more people finding themselves in a project management role of some type. What exactly is project management and, more specifically, what are the five phases of project management?
Projects are unique events and not processes, yet project management is definitely a process and not a unique event. Project Management is a disciplined utilization of tools, software, and methods for successfully describing, organizing, and controlling a project. It is a structured process of disciplined actions that follows a common Plan-Do-Check-Act (PDCA) cycle found within the five phases of project management.
All projects go through the same five project phases that typically culminate in some type of project management phase review. Each of the five project phases has a distinct purpose, importance, and set of project management documents designed to ensure that the project manager is moving the project toward the desired result.
Following a disciplined project management process should help you to eliminate common project issues resulting from poor buy-in, projects consistently going wrong, failing to learn from past project mistakes, or difficulty in getting your projects approved.
Planning is what project management is all about. You have to “plan your work and work your plan.” Not completing each phase completely can lead to some of the failures of project management. Without effective and timely communication, barriers to project implementation and development will surface and as a result, the organization will have a difficult time reaching its project objectives. Communication is one tool in your managerial toolbox you cannot do without. Are you a project manager?
What do you think? Do you find yourself managing a collection of related tasks to achieve a desired result? If so, you qualify as a project manager. Businesses today are evolving, downsizing, and pushing more work down the organization chart. You may be a project manager and not know it. But if you haven’t been trained as a Project Manager, it may be harder to initially recognize the five project phases.
Now that you know how the project management process works, it’s clear that every project manager (or would-be project manager) should have the answer to:
Effective Project Management requires using key project management documents to guide your progress. What project management documents are used in project planning? The first thing you will need to start the project is to determine the scope by understanding the user requirements, feasibility, and business case behind the project.
Project management begins with the “Project Initiation” phase. The remaining of the five phases of project management are planning, execution, monitoring & control, and close & review. Download Free Policies and Procedures to see how easy it is to edit MS Word Templates to build your own policy and procedure management system.
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