The Procurement Manager should maintain a QP1120-1 APPROVED VENDOR LIST, to contain information on vendors that have demonstrated they are capable of meeting the company’s quality and other requirements. The Approved Vendor List ISO Template should include, at a minimum:
Vendor item ID/part number
Vendor contact information
Scope of registration, and more.
The Approved Vendor List ISO Template may be organized by vendor, product name, order number, or by any other item of key information. When a vendor has proved during its probationary period that it is capable of meeting requirements, the Procurement Manager should add it to the list.
Disqualified vendors should be removed from the QP1120-1 APPROVED VENDOR LIST (or may be changed to “removed” status) and the date of disqualification/removal noted only when a suitable replacement is identified, from which the company begins receiving material. The Procurement Manager shoud notify a removed/disqualified vendor of its status in writing; a copy of the disqualification notice should be placed in that vendor’s file.