The Receiving Log Template records the date, sender, carrier, number of packages, and who received the goods. A “receiver” is any form used to record the specific types and counts of product received. With computerization these “receivers” are rarely standard blank forms.
Occasionally, the accounting system will provide a receiver for each purchase order. It looks much like a purchase order, but without the prices. he quantities ordered are generally visible, making it possible to immediately detect discrepancies.
Regardless of the format, all incoming product is to be counted and reconciled with what was originally. Discrepancies must be recorded. Related shipping documentation, like Bill of Ladings, are generally for the shipping carrier to control case or pallet counts and are not as detailed.
If the shipment shows no signs of damage or the Purchasing Manager has decided to accept a damaged shipment, count the shipping pieces (i.e., packages, skids, barrels, boxes but not the contents), and confirm with the bill of lading and note any exceptions (i.e., package damage or shortages). Information to complete PUR104-1 RECEIVING LOG should be obtained from the packing list from the shipment.
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