Petty Cash Accounting Journal Template
The Petty Cash Accounting Journal Template, the cash box, and all petty cash transactions should be maintained by the Cashier. The petty cash fund will be set up in the amount of $100.00 for authorized out-of-pocket expenses and advances for minor business expenses.
When an employee requests a petty cash draw, the Cashier will record the following in the CSH108-1 PETTY CASH JOURNAL:
- The date of disbursement;
- Voucher number (see Note below);
- Name of the payee (employee) receiving the advance;
- Reason or description for the draw/disbursement; and
- Amount withdrawn.
NOTE: If there is no voucher, the Cashier must write a unique, identifying number on the receipt or record the transaction on a slip of paper.
By the end of the following business day, the employee should turn in all receipts and any change to the Cashier. The Cashier completes a petty cash voucher and attaches to it any receipts. The Cashier should submit the current CSH108-1 PETTY CASH JOURNAL paperwork, with itemized descriptions of expenses and/or receipts, to the Controller
The Controller should audit the paperwork submitted by the Cashier and resolve any discrepancies. When there are no discrepancies, the Controller will approve the Petty Cash Journal Template and the check request for replenishment. The Controller should issue a check in the amount of the reimbursement to the Cashier, who is responsible for cashing the reimbursement check at the company’s bank in order to replenish the cash box.