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The Federal Tax Calendar Template provides a sample guide to some of the most common taxes. The controller should create and maintain the detailed tax calendar as a guide to serve as a reminder of tax due dates.
A separate file should be created for each tax (by year). The file should contain:
Start work on the tax return, coupon book, or required filing forms at least seven to ten day before the forms are due. Make a copy of the completed documents and file it with the notes used to produce the figures in the tax file. Note on the G&A107-1 FEDERAL TAX CALENDAR the date the form was mailed.
If the tax collector or field agent calls to discuss any filed paperwork then schedule a time for a conference and make sure to have a qualified tax advisor or tax attorney, and the tax preparer present. Tax laws are complex and constantly changing so it is not advisable for any controller or CFO to represent themselves.
If the tax collector wishes to speak with other employees or accounting personnel then make sure that all employees understand that the company’s qualified tax advisor or tax attorney must be present for all interviews.