• support@bizmanualz.com
  • Home
  • Contact Us
  • About Us
  • Help
  • My Account
Policies and Procedures Manual Template WordPolicies and Procedures Manual Template WordPolicies and Procedures Manual Template WordPolicies and Procedures Manual Template Word
  • Policy
    Procedure
    Manuals
    • CEO 9-Manual Set-45% Off
    • CFO 5-Manual Set-35% Off
    • Policy Procedure Software
    • Accounting Manual
    • Finance Manual
    • IT Policy Manual
    • HR Policy Manual
    • Sales Marketing Manual
    • ISO 9001 Quality Procedures Manual
    • ISO 22000 Food Safety HACCP Manual
    • AS 9100 Aerospace
    • Production Operations
    • Medical Office Procedures
    • Nonprofit Procedures
    • Construction Procedures
  • Document
    Management
    Software
    • Product & Benefits
    • OnPolicy Software Overview
    • On-Policy – 30-Day Free Trial
    • Testimonials
    • Resources
    • Subscribe to OnPolicy
    • Software, Procedure Manual Bundle
    • OnPolicy Help Introduction
  • Free
    Procedure
    Samples
    • Free Sample Policies and Procedures Template
  • How To
    Business
    Articles
    • Save Time Writing Procedures
    • Write Better Procedures
    • Strengthen Your Financials
    • Tighten Accounting Controls
    • Implement ISO Quality
    • Improve Quality
    • Solve Business Problems
    • Be a Better Boss
    • Improve Business Processes
    • Better Project Management
  • Lean ISO
    Consulting
    Training
    • Customer Testimonials
    • ISO 9000 Help | Lean Consulting Training St Louis MO
    • ISO 9001:2015 Classes | Internal Auditor Training St Louis MO
    • IATF 16949:2016 Transition Class | Internal Auditor Training St Louis MO
    • ISO 9001 Internal Auditor and IATF 16949:2016 Transition Combined Training
    • ISO Writer | Writing Policies and Procedures Training Class
    • Lean Training Class St Louis MO
    • FREE Quality
      Audit* Offer
0

Static Versus Dynamic Control

Categories
  • Tighten Accounting Controls
Tags
  • control
  • dynamic
  • dynamic control
  • static
  • static control

Historically, compliance has been the focus of most knowledge management systems but, can you really have compliance without control?

Can you really have compliance without control? You can check the box that a business procedures exists but a procedure requirement is not about existence it is about deployment and usage. When we are speaking of control, there are really two different control conditions: static versus dynamic. What does static versus dynamic mean in terms of policy control and procedure systems?

Static Versus Dynamic Systems

Static systems are those that don’t change over time like a bridge or a flag pole. You had to figure the forces on these systems and calculate the stress, tension, torque, etc. Next comes dynamic systems, which are static systems that can (as a result of other forces) change over time like a suspension bridge that sways in the wind.

The thing about static systems is that you have no feedback. So the static equation is drawn with the forces in balance and feedback set to zero. With no feedback the problem is easy or relatively easy using basic calculus. In contrast, dynamic systems have feedback. The wind pushes on the bridge and the bridge pushes back (basic physics: a force is met with an equal but opposite force). This “pushing back” starts the feedback, but feedback can also produce feedback loops, which means the bridge begins to oscillate as it rocks back and forth in the wind.

You see the wind is not a constant force, its velocity changes over time. So this is a complex situation that becomes difficult to solve. If we fail to produce the right answer, the bridge could fall apart in the wind (it has happened). Positive feedback loops amplify the signal and can cause such destruction (i.e. a vicious cycle) whereas negative feedback loops reduce the signal and result in…control.

So when you design your procedures, are you designing in positive feedback loops that amplify your output and lead to the destruction of your process or are you designing in negative feedback loops that result in the control you are looking for?

Static versus DynamicStatic Versus Dynamic Control

Funny, we have to take into account the dynamic nature of a bridge before we built it but do you take into account the dynamics of a business process when you capture it in your knowledge management system?

Business policies and procedures are not static. They involve people that provide feedback; they involve customers, suppliers, and management that all provide feedback. So how do you integrate this natural feedback into your procedure? Start by planning for it. Plan for both positive and negative feedback but most importantly harvest the negative feedback.

Planning for feedback means data, scoreboards, process reviews, process audits, management reviews, customer and supplier surveys, discussions, interviews, comments, and most of all collaboration. We need to design collaboration into business procedures to allow for the natural feedback process to occur. Just like building a bridge requires us to understand the forces at work BEFORE we build the bridge, so it is with building business policies and procedures.

The standards we talk about (ISO 9000, Sarbanes Oxley, GMPs) are all about reducing risks or reducing risks using negative feedback right? The next time you have to write business procedures think about how you can introduce negative feedback to obtain the control that the standards are really asking for. Download Procedure Examples of Compliance and Control.

More Articles from Bizmanualz...

  • How a Financial Control System Gets Results
  • How Does an Accounting System Work?
  • What Are Internal Control Accounting Procedures?
  • Do Your Accounting Procedures Drive Internal Control?
  • What Are Internal Controls for Cash Security?
  • Do You Know What Types of Processes Exhibit Control?
  • How to Improve Process Control with Six Sigma Tools
Share

Leave a Reply Cancel reply

Your email address will not be published. Required fields are marked *

Products

  • Accounting Policy Procedure Manual MS-Word Template Accounting Policies and Procedures Manual
    Rated 4.58 out of 5
    $ 595.00
  • Sales Marketing Policy Procedure Manual Sales Marketing Policies and Procedures Manual | ABR44M
    Rated 4.00 out of 5
    $ 595.00 $ 535.50
  • Finance Policy Procedure Manual Finance Policies Procedures Manual | ABR42M
    Rated 4.75 out of 5
    $ 595.00 $ 535.50
  • Computer IT Policy Procedure Manual IT Policies and Procedures Manual Templates | ABR34M
    Rated 4.40 out of 5
    $ 595.00
  • Human Resources HR Policy Procedure Manual HR Policies and Procedures Template | ABR41M
    Rated 4.00 out of 5
    $ 595.00 $ 535.50
  • Security Policy Procedure Manual Security Policies and Procedures Manual $ 595.00 $ 499.00
  • Disaster Recovery Policy Procedure Manual Disaster Recovery Planning Manual
    Rated 4.00 out of 5
    $ 595.00 $ 499.00
  • ISO 9001 Procedures ISO 9001 2015 Quality Procedures Manual | ABR211M
    Rated 4.75 out of 5
    $ 595.00 $ 499.00
  • ISO 22000 Food Safety Procedures Manual ISO 22000 Food Safety Procedures Manual | ABR213M
    Rated 3.60 out of 5
    $ 595.00 $ 299.00
  • AS9100 Policies and Procedures Manual AS9100 Procedures Manual | ABR217M $ 595.00 $ 299.00
 Free Sample Policies Procedures

Get to Know Us

About Bizmanualz

Our Customers

Our Contributors

Featured Products

Free Samples

Privacy Policy

FAQs

Risk Free Guarantee

Process Improvement

Contact Us

Recent Posts

  • What Are Internal Control Accounting Procedures?
  • Do Your Accounting Procedures Drive Internal Control?
  • Does Your End-To-End Process Design Deliver Your Vision?
  • A Step-by-Step Approach to Business Process Management
  • How to Get Buy-In to Ensure Results
  • What’s the Difference Between Projection and Position Goals?
  • Setting Goals and Objectives Important?
  • How to Use Action Planning to Achieve Your Vision

Business Procedures

Accounting Procedures

Finance Procedures

HR Procedures

IT Procedures

Sales Marketing Procedures

ISO 9001 Procedures

Medical Office Procedures

Employee Handbook Manual

Aerospace Procedures

Food Safety Procedures

Security & Disaster Plans

Production Procedures

Procedure Writing Guide

Featured Manuals

  • Alt Text OnPolicy Management Software | Standard Operating Procedure Software Bundle $ 3,985.00 $ 3,549.00
  • 9-Manual CEO Company Policies Procedures Bundle | Save 45%
    Rated 4.40 out of 5
    $ 2,995.00 $ 2,689.00
  • CFO Responsibilities Financial Accounting Procedures 5-Manual CFO Internal Control Procedures Bundle| Save 35%
    Rated 4.64 out of 5
    $ 1,995.00 $ 1,859.00
  • Business Policy Procedure Manual Business Policies and Procedures Manual Sampler | ABR490M
    Rated 4.63 out of 5
    $ 695.00 $ 595.00
  • Human Resources HR Policy Procedure Manual HR Policies and Procedures Template | ABR41M
    Rated 4.00 out of 5
    $ 595.00 $ 535.50
Copyright ©1999-2018 - Bizmanualz, Inc. All Rights Reserved | Sitemap | Privacy Policy
0