The Purchase Order should be completed with all applicable information, authorized by the appropriate parties, and entered into the Purchase Order Log ISO Template. QP1220-3 PURCHASE ORDER LOG covers purchase order number, date required, requesting department, quantity required, and more. The Procurement Manager should periodically review the Purchase Order Log ISO Template for variances, trends, etc. The log should also be compared with receiving and inspection logs for discrepancies, trends, etc.
The Procurement Manager should report results of such reviews to affected departments (e.g., Inventory Control, Production) and Top Management as needed. The Quality Assurance Manager should periodically audit the purchasing process to ensure its continuing suitability, adequacy, effectiveness, and conformance to various requirements. This applies to the purchase of all inventory items, supplies, materials/ingredients, subcontracted services, and capital equipment affecting Quality of the company’s products and processes. It’s important that there aren’t any nonconformaties traceable to purchased materials, supplies, or services.