Purchasing Procedure ISO 9001 2015 | QP1220

ISO Purchasing Procedure

The ISO Purchasing Procedure defines the methods your company will use to procure/purchase materials, supplies, and services used to produce goods and/or services in conformance with ISO 9001:2015.

This procedure applies to the purchase of all inventory items, supplies, materials/ingredients, subcontracted services, and capital equipment affecting quality of your company’s products and processes. (14 pages, 1475 words)

ISO Purchasing Responsibilities

All Employees requiring products or services for production of the company’s products must complete purchase requisitions specifying items for purchase and obtain required approvals.

The Procurement Manager is responsible for evaluating suppliers, maintaining raw material inventories, placing orders with approved suppliers, negotiating pricing with suppliers, and forwarding all paperwork to Accounts Payable for vendor/shipper payment.

Accounts Payable is responsible for payment of invoices only after satisfactory completion or delivery of goods/services has been made.

The Quality Assurance Manager is responsible for ensuring inspection requirements are included on Purchase Orders where needed.

Warehouse Personnel are responsible for receiving and, where necessary, inspecting materials and forwarding related paperwork to the Procurement Manager.

ISO Purchasing Definition

Purchase – Acquire by financial transaction; “purchasing” can be taken to mean leasing and other ways of obtaining materials or services (e.g., bartering).

ISO Purchasing Procedure Activities

• Order Determination and Requisition
• Order Placement
• Recordkeeping and Matching
• Purchasing Review

ISO Purchasing Procedure References

• ISO 9001:2015, “Quality Management Systems – Requirements”, International Organization for Standardization (ISO), Sep., 2015
• Quality Procedures
  • QP1020 INTERNAL AUDITING
  • QP1030 CONTROL OF NONCONFORMING OUTPUTS
  • QP1040 CORRECTIVE ACTION
  • QP1060 MANAGEMENT REVIEWS
  • QP1100 DESIGN & DEVELOPMENT
  • QP1110 DESIGN CHANGES
  • QP1120 EXTERNAL PROVIDER EVALUATION
  • QP1210 RECEIVING AND INSPECTION

ISO Purchasing Procedure Forms

• Purchase Requisition Form
• Purchase Order Form
• Purchase Order Log
• Purchase Order Follow-Up Form