New Vendor Notice Template
The New Vendor Notice Template is required for vendor selection of new suppliers. You must complete the PUR101-1 NEW VENDOR NOTIFICATION form for approval of all first time purchases from a supplier. Make sure to document any related party transactions or vendors the company or employees could have a potential conflict of interest with on this form.
New vendors are to be evaluated using the following criteria:
- Pricing: competitive pricing is one component of the evaluation and may be outweighed by other factors. Pricing will not be the deciding factor unless all else is equal.
- Parts availability and shipping time frame.
- Performance capability (i.e., financial status, sufficient facilities, and capability of equipment and employees).
- Internal Quality Assurance program: Companies certified to ISO 9001 or equivalent are given preference.
- Reference checks.
Disqualification: Suppliers not responsive to Corrective Action Requests or unable to correct problems with delivery or quality may be disqualified. Disqualification is generally a consensus decision between the Quality Assurance Manager and the Operations Manager.