The Medical Records Administrator, or HIM Administrator, designs and develops systems for documenting, storing and retrieving health information. They organize and manage health information data by ensuring their quality, accuracy, accessibility, and security in both paper and electronic (EHR) systems. They use various classification systems to code and categorize patient information for reimbursement purposes, for databases and registries, and to maintain patients’ medical and treatment histories.
Reports to the Medical Office Manager. Works closely with other departments and with physicians, nurses, and other health care professionals.
An associate’s degree in Health Information Management is required, as is a Registered Health Information Administrator (RHIA) certification; a bachelor’s degree in HIM is preferred. Experience with 3MTM Coding and Reimbursement System is a must.
Ability to communicate orally with management and coworkers is crucial. Regular use of the telephone and email for communication is essential. Sitting for extended periods is common. Hearing and vision within normal ranges is helpful for normal conversations, to receive ordinary information, and to prepare or inspect documents.
No heavy lifting is expected. Exertion of up to 10 lbs. of force occasionally may be required. Good manual dexterity required to use common office equipment (e.g., computers, copiers / scanners, fax machines).
Good reasoning ability is required to solve a wide range of business problems. Able to apply algebra and other analytics as required. Able to understand and utilize management reports, insurance papers, and other documents to conduct business.
The job is performed indoors in a traditional office setting. Activities include extended periods of sitting and extensive work at a computer or other productivity device.