Many a time, to be an effective business traveler who is constantly focused, happy, and productive, you will need to think outside the box, but you will also need to develop a business travel routine that works for you. Luckily, there are several key considerations and best practices you can focus on to become a better corporate traveler to maximize your productivity and success on their road. What is important when organizing business travel?
The COVID-19 crisis has been tough on all business travelers around the world, but now that the pandemic is subsiding and many countries are lifting their travel bans and business travel is picking up once more. Whether you’re mostly traveling nationally, internationally, or both, you’re now faced with the arduous task of keeping a tight schedule, traveling light yet bringing everything you need, minimizing risk on the road, and many other tasks that can make frequent business travel stressful and overwhelming. Here’s what you need to do.
For a frequent corporate traveler, luggage is an unnecessary burden that can set you back in many ways. A smart way to go about packing when you’re traveling frequently would be to ditch anything but your carry-on bags, because traveling light is not only cheaper and safer (luggage tends to get lost), but it will also save you time you would have otherwise spent in the bag checking line. With that in mind, you need a designer carry-on that will fit all your essentials.
Another good packing tip is to have all your toiletries and other essentials already packed in between trips so that you never have to worry about them. For example, instead of worrying if you remembered to pack your charger, you’ll never make a mistake if you already have a spare charger in your carry-on. The same goes for essential office supplies and business cards. When you get back home, you should make it a priority to restore your carry-on right away so that you’re ready to go on a moment’s notice.
Nowadays, companies in the travel industry offer numerous loyalty and reward programs that you can use to make your travels less stressful and more cost-effective. As a frequent business traveler, you should look to join every reward program that makes financial sense to you, making sure to get loyalty perks with your preferred airlines, accommodation, and your trusted credit card provider. This is also a great option for digital nomads who are frequently hopping between countries.
If you’re flying frequently, then joining a frequent flyer program with your airline is a no-brainer, but you should also inquire with your credit card provider for business travel options. Credit card providers especially are nowadays focusing on business travel rewards in order to make their loyal customers happy, so you’re bound to come across some great deals like cashback programs, discounts on select accommodation and dining options in the area you’re visiting, and much more.
If you are traveling by car, perhaps hopping from one city to the next in a single region, then you know how frustrating it can be to traverse such distances behind the wheel. The best way to stay safe and avoid unwanted expenses is to have good car insurance. What many travelers don’t always do, however, is get a car insurance policy when they are traveling abroad for work, which is a must-have in countries where out-of-pocket car repair can put a big dent in your budget.
A clear example of this is Australia, where the costs of car repair can be astronomical if you don’t have the right coverage. If you are traveling to New South Wales, for example, and you need to rent a car there, then you need to get comprehensive car insurance in NSW that will cover you against collisions and accidents, theft and many other hazards you may encounter while traversing unfamiliar terrains and regions.
This applies to any country in the world with a high cost of living and a high cost of owning and repairing a vehicle, like the US or anywhere in central Europe. Be sure to do your research before arriving to find the right insurer with the best coverage and reasonably priced policies.
Frequent travelers that aren’t traveling for business but pleasure can sometimes go offline for awhile and forget about the gadgets, but not you. You’re traveling for work, constantly texting and conducting calls and video meetings, and perhaps you’re also networking and monitoring employees, workflow, and delegating and managing your own company while on the road.
This is a full-time job that requires you to be online and available at all times, which means that you can’t risk any of your devices running out of juice. This is why it’s so important to purchase devices with a decent battery life, and to optimize their usage when you’re away from a charger.
However that doesn’t mean that you should be out of options when the battery goes down, as you also want to have a capacious portable battery with you at the ready to hook up your smartphone or laptop. It’s a good idea to always have two batteries just in case you didn’t have time to charge one of them before hitting the road. In addition, it is equally important to have a sim only deal while traveling so you won’t lose access to the internet.
Last but not least, being smart about where you stay when you travel can save you a lot of time, money, and energy. In case you’re the one who gets to pick the accommodation and not your company or client, you should always do your research before heading out in order to find a balance between cost and overall functionality.
Ideally, you’d want your accommodation to be in proximity to the place where you’ll be meeting partners or clients, and it’s important to have some key amenities at your accommodation. Make sure to find a stay where you can wash and iron your clothes, grab a decent meal, and get plenty of rest in your downtime, because that will affect your overall performance on the job.
When you’re traveling frequently for work, it’s easy to feel stressed and overwhelmed at times. Be sure to use this guide to take the stress out of the equation and make your travels a fun and rewarding experience imbued with success.