All visitors, vendors, and guests calling on the company or a particular employee of the firm should sign in at the Front Desk/Reception Area using the Visitor Log Template. The Receptionist should verify that the visitor’s information has been recorded correctly on ADM106-2 VISITOR LOG before issuing a visitor’s badge. This badge should be recognizably different from employee badges.
Visitors should be escorted throughout the building at all times and not permitted to wander around on their own. This applies to vendors delivering goods or services (e.g., balloons, flowers) to an employee, also. The receptionist should recover all visitors’ badges when the visitor leaves. Visitors should leave through the same entrance that they originated from to assist the receptionist in accounting for all badges and visitors.
At the end of the day, the receptionist should review the Visitor Log Template for unaccounted for badges or visitors and alert the Controller of the discrepancy before leaving for the day.