Are you tired of missing important phone messages from your employees or clients? Do you struggle to keep track of who called and when? Look no further than the HR Phone Message Template Word product from Bizmanualz.

This easy-to-use template is designed specifically for HR departments to keep track of all incoming phone messages. With customizable fields for caller name, phone number, message details, and follow-up actions, you can ensure that no message goes unanswered.

Not only does the HR Phone Message Template Word product help you stay organized, but it also improves communication within your organization. By having a centralized location for all phone messages, you can easily share information with other team members and ensure that everyone is on the same page.

Plus, the template is fully customizable to fit your specific needs. You can add or remove fields as necessary, change the formatting to match your company’s branding, and even add your own logo.

Don’t let important phone messages slip through the cracks. Invest in the HR Phone Message Template Word product from Bizmanualz and streamline your communication process today.

Phone Message Template

The Phone Message Template is used to collect information about the call, such as who the message is for, date, time, reason, and more. ADM105-1 PHONE MESSAGE helps standardize proper telephone procedures. A professional, considerate phone manner is the first service the company owes anyone. For a sales or service organization, it’s an integral part of doing business, but can be easily overlooked. Bad phone etiquette can cost the company business and in today’s competitive environment, it could spell the difference between winning and losing.

When taking a message, get complete contact information. If you are not sure of the spelling, ask the caller to please spell their name for you. Note important information that might help the employee prioritize the call. All messages should note the following information:

Complete name of the person calling.
Company or organization of the person calling.
Name of the person the call is for.
Date and time of the call.
Phone number to return call.
Short description of what the call is regarding.

Messages should be promptly placed in the employee’s message box, emailed or be given directly to them in person. Any message that has been left for an employee and where the caller has indicated or advised of an urgency of the call, should be immediately given to the employee, or if they are out of the building, given to them immediately upon their return

Phone Message Template Details

Pages: 01
Words: 73
Format: Microsoft Word 2013 (.docx)
Language: English
Manual: Human Resources
Category: Administration
Procedure: Telephone Answering Procedure ADM105
Type: Form