Well-written job descriptions benefit your company as an organizational aid and an aid to communication. They identify individual responsibilities, help coordinate and apportion work, and can prevent duplication of effort. Care and diligence should be used in drafting job descriptions for your company. Tailor your job descriptions as closely as possible to the specific requirements for each position. The How to Write Job Descriptions Guide covers communication, format, content and more.
A Job Descriptions Guide explains how to create a well written Job Descriptions, which benefits your company as an organizational aid for identifying and delegating responsibilities, coordination and division of work, and preventing duplication of employee efforts.
Job Descriptions should be prepared for all positions in the company. Supervisors should be responsible for initiating drafts or changes to existing Job Descriptions. Whenever practical, supervisors should interact with employees in developing or reviewing descriptions for accuracy and clarity.
Job Descriptions should be current and appropriately represent the position and the needs of the company at all times. Job Descriptions should be updated whenever reassignments of duties or organizational changes are required. Job Descriptions should mirror the growth and changes of the company. Supervisors should not fall into a routine of allowing individuals or their operations to govern by preexisting descriptions, and a sample job description manual can help with that.
Supervisors should then work in conjunction with the Personnel Coordinator to finalize the Job Descriptions. The Personnel Coordinator will be responsible for typing, printing and distributing completed descriptions. Job Descriptions will be filed behind the respective department’s organization chart in the Organization Structure section of the Company’s Policy and Procedures Manual.