Introducing the HR Record Retention Guide Template Word
Are you tired of sifting through piles of employee records and struggling to keep track of what needs to be kept and for how long? Look no further than the HR Record Retention Guide Template Word from Bizmanualz.
This comprehensive guide provides a customizable template for organizing and retaining employee records in compliance with federal and state regulations. With clear guidelines and easy-to-use templates, you can ensure that your HR department is operating efficiently and effectively.
The HR Record Retention Guide Template Word includes:
- A detailed guide to federal and state record retention requirements
- Customizable templates for organizing employee records
- Guidance on how to properly dispose of records when they are no longer needed
- Instructions on how to maintain confidentiality and security of employee records
By using this guide, you can save time and reduce the risk of non-compliance penalties. The HR Record Retention Guide Template Word is perfect for small and medium-sized businesses looking to streamline their HR processes and ensure compliance with regulations.
Don’t let record-keeping become a headache for your HR department. Invest in the HR Record Retention Guide Template Word from Bizmanualz and take the first step towards a more organized and compliant workplace.
HR Record Retention Guide Template
The HR Record Retention Guide Template provides a guide to the typical business life of various documents. Maintain all files for as long as is necessary but only to the extent they serve a useful purpose or satisfy business or legal requirements. The retention periods provided in ADM101-2 HR RECORD RETENTION PERIODS are suggested with federal requirements in mind. Be sure to check with local and state authorities for specific record retention requirements.
Copies of critical records that are vital to the daily operations of the company should be kept off site in case of possible disasters. This may include information needed to file insurance claims (insurance contacts, policy numbers), financial data for tax purposes (wages paid, income, and expenses), and contacts lists to restart the business (vendors, customers, investors, and employees).
Three to six months after each year-end, the file manager should proceed with destruction of all files that have exceeded their recognized holding period in accordance with the HR Record Retention Guide Template. A listing of file categories to be destroyed should be circulated to all managers thirty days before destruction for review and comment. The actual listing of records destroyed will be maintained permanently for future reference.