March 4, 2019
Why do we bother documenting processes, tasks, and events? What purpose does documentation serve? And, if we’re going to do it, shouldn’t we do it right? How do we Reduce Paper with a Document Management System?
March 6, 2018
What alternatives are there to Intranet software solutions to develop policies and procedures for multiple departments?
February 19, 2018
You can eliminate many of the headaches of a manual document control system by using document management software (DMS) for your ISO 9001 document and record control.
June 29, 2017
Nobody wants to pay for the cost of maintaining policies and procedures, so the next best thing is to pay less than your paper-based system or simple file server. Policy and procedure management software is the least expensive way to manage your policies and procedures.
February 15, 2016
Of all the types of findings a quality auditor can write up in an audit, Document Control Audit Findings are one of the most common. In this day and age, there’s really no excuse for getting a document control audit finding. How can I say that? Easy, most document control findings are the result of reliance on a manual review-and-control process. Do you rely on memory, handwritten notes, a “prompt” function on your PC or cellphone, or an assistant to tell you when to review documents? If you have to make a change to a company document, are you hunting people down […]
February 8, 2016
For years, writing policies, procedures and forms has been done in MS-Word. The final document is printed on paper and bound into a manual. If you have ever used a system of paper based binders then you know that this is NOT a simple system. Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple. So what is a policies, procedures and forms document manager to do?
January 24, 2016
Using policy management software-as-a-service (SaaS) — like Bizmanualz “Onpolicy” — provides considerable money-saving advantages over document storage-and-retrieval methods that many businesses still use today. If you’re trying to decide if you really need document management software, there are several factors to consider but they all come down to the big one — money! Converting to automated policy-and-procedure management for speed, efficiency, safety, and compliance will save you a lot of time and a lot more money!
January 11, 2016
Here’s a scenario: A new employee has to be trained on a particular procedure. The person who normally conducts the training (the area supervisor) is unexpectedly out of the office for a couple of days, due to illness. You, the Human Resources director, prefer not to have the new employee sitting around while waiting to be trained. They ought to be able to familiarize themselves with the procedure; you believe this will help speed up the training.
July 10, 2015
In a document management system, policies and procedures are continually reviewed, revised, and updated. The means for an audit trail is in place, and documents don't fall into a "black hole".