How to Develop Intranet Policies and Procedures for Multiple Departments

by Chris Anderson / on March 6, 2018 / in Automate Policy Management

Companies are using a wide variety of software solutions to develop intranet policies and procedures for multiple departments. Common intranet policies and procedures software solutions include editing in MS-Word, publishing in PDF, and managing files in SharePoint. You can try putting most of your information on a wiki, but a wiki can be an inefficient solution for keeping documentation up-to-date and under control. Adobe has a product called RoboHelp that’s good for maintaining a single source and distributing various versions and revision changes to a mixture of channels. Continue reading…

What Document Control System Is Most Effective?

by Chris Anderson / on February 19, 2018 / in Automate Policy Management

If your company is like most, you’re storing your policies and procedures on a file server. Perhaps your working drafts are in one folder, approved versions are in another folder, and previous versions are archived in yet another folder. Some companies will create folders for the different clauses of ISO 9001 or arrange documents according to functional areas or departments. A lot of these companies aren’t even practicing the most basic security techniques, like limiting “read-write” privileges to a select few. Furthermore, how can you use a document control system to manage your policies and procedures? Continue reading…

Time for Policy and Procedure Management Software?

by Chris Anderson / on June 29, 2017 / in Automate Policy Management

If you are writing a company policy, a business procedure, or a whole policy and procedure manual then you know that policies and procedures writing has its own requirements. Sharing, control, and reporting are three of the most important aspects of policy and procedure management. Continue reading…

Document Control Audit Findings and How to Eliminate Them

by Chris Anderson / on February 15, 2016 / in Automate Policy Management, Implement ISO Quality

Of all the types of findings a quality auditor can write up in an audit, Document Control Audit Findings are one of the most common. In this day and age, there’s really no excuse for getting a document control audit finding. How can I say that?

Easy, most document control findings are the result of reliance on a manual review-and-control process. Do you rely on memory, handwritten notes, a “prompt” function on your PC or cellphone, or an assistant to tell you when to review documents? If you have to make a change to a company document, are you hunting people down for approval signatures? Do you have a file cabinet for your approved documents? Continue reading…

Simple Fast Easy Policies Procedures, why is that so hard?

by Chris Anderson / on February 8, 2016 / in Automate Policy Management, Save Time Writing Procedures

For years, writing policies, procedures and forms has been done in MS-Word. The final document is printed on paper and bound into a manual. If you have ever used a system of paper based binders then you know that this is NOT a simple system. Keeping track of paper revisions, manually signing-off on paper changes, filing the paper changes, ensuring people have read and are using the paper, and of course, retrieving old versions or change pages is not fast, easy and definitely not simple. So what is a policies, procedures and forms document manager to do? Continue reading…

Top 10 Ways Policies Procedures Software Saves You Money!

by Chris Anderson / on January 24, 2016 / in Automate Policy Management

Using policy management software-as-a-service (SaaS) — like Bizmanualz “Onpolicy” — provides considerable money-saving advantages over document storage-and-retrieval methods that many businesses still use today. If you’re trying to decide if you really need document management software, there are several factors to consider but they all come down to the big one — money! Converting to automated policy-and-procedure management for speed, efficiency, safety, and compliance will save you a lot of time and a lot more money! Continue reading…

How Do You Train Employees on Procedures?

by Chris Anderson / on January 11, 2016 / in Automate Policy Management

Here’s a scenario: A new employee has to be trained on a particular procedure. The person who normally conducts the training (the area supervisor) is unexpectedly out of the office for a couple of days, due to illness. You, the Human Resources director, prefer not to have the new employee sitting around while waiting to be trained. They ought to be able to familiarize themselves with the procedure; you believe this will help speed up the training. Continue reading…

Why Do You Need a Document Management System?

by Gabrielle Viviano / on July 17, 2015 / in Automate Policy Management

Why do we bother documenting processes, tasks, and events? What purpose does documentation serve? Why do you need a document management system? And, if we’re going to do it, shouldn’t we do it right? Continue reading…

OnPolicy Policy Procedure Workflow

by Dan Davison / on July 10, 2015 / in Automate Policy Management

Our customers cite ‘organizational improvement’ as their main reason why they purchase policies and procedures. From many conversations we have gleaned that customers want to implement a system for continuous improvement and compliance. In a system, procedures are continuously reviewed, revised, and updated. Bizmanualz OnPolicy manages policy procedure workflow and simplifies compliance.

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