The Travel Arrangements Request Template applies to all departments and individuals who travel or entertain for the company.
All arrangements required for business travel are to be made through the Travel Coordinator. The coordinator can solicit better corporate discounts and rates for hotels, airlines, car rental agencies and travel agencies. Employees benefit because they do not have to spend their own time comparing rates and making their own arrangements.
The G&A103-1 TRAVEL ARRANGEMENTS FORM should be completed with all pertinent information and receive departmental approval. The form should then be forwarded to the Travel Coordinator. For maximum savings on airfares, this form should always be completed at least 15 days in advance unless an emergency trip is required.