Document Control should maintain an Quality Records List AS Template, a complete list of the company’s Quality Records. AS1010-1 QUALITY RECORDS LIST should contain the following for each Quality Record:
A unique identifier (e.g., sequentially numbered ID);
A description of the record;
The location of the quality record;
Minimum retention time; and
Directions for record disposition.
Records required by the AS9100 standard are indicated by the applicable clause number in the Aerospace Quality Records List Template.
Typically, when a form (hard copy or electronic) is filled, it becomes a Quality Record. Completed forms are controlled documents and are, therefore, part of the company’s document control system. Every employee may be generating Quality Records in the course of performing his/her normal duties (e.g., production monitoring logs, receiving logs). Such records should be identified within QMS procedures.
Quality Records should be retained for no less than the period of time required by applicable statutes, regulations, and/or contractual requirements. Unless otherwise indicated, Quality Records should be disposed after their minimum retention time is attained (see AS1010-1).