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The File Manager should create and maintain an access log for medical records using the Personnel Records Access Log Template. ADM101-1 PERSONNEL RECORDS ACCESS LOG keeps track of the date, accessor, file name, reason for access, and more. Employee personnel files should contain only that information which is directly related to the employee’s job duties, performance, training and employment history. Payroll and benefits, I-9, and medical files should be maintained separately from the personnel file.
The following provisions apply with respect to the company’s standards for establishing, maintaining and handling employee personnel records: