Job descriptions should be prepared using the FSMS Job Description Template as a guide. Any unusual needs or requirements for the position should be added in a separate section. FS1040-1 JOB DESCRIPTION covers job title, effective date, department, summary of functions, and more. The Food Safety Job Description Template must be signed by the department manager, HR manager, and Senior Management.
The Human Resources Manager should be responsible for communicating completed job descriptions to hiring managers and their superiors. Job descriptions should be included with the respective department’s organization chart in the Organization Structure section of the Company’s policy-and-procedure manual. As part of an annual management review, the Human Resources Manager should review job descriptions to aid Top Management in determining if jobs and job descriptions accurately reflect the Company’s short- and long-term requirements, as well as meet statutory/regulatory, food safety, and customer requirements.
Supervisory personnel create or develop revisions to job descriptions in accordance with the first three sections of this procedure and submit such descriptions to the Human Resources Manager for review. The Human Resources Manager, in cooperation with Top Management, should indicate necessary changes to job descriptions and return to the responsible supervisor.