The Financial Document Change Request Template should be filled out in order to request a new/changed financial document, complete with an explanation and detailed layout for the new document. All Finance Management System (FMS) documents are subject to revision.
To submit a change, the requester should obtain a current copy of the financial document and “red-line” requested changes on the copy. All changes should be clearly identified, initialed, and dated. If changes are extensive or complex, the requester may type a new document and submit this with a copy of the original.
The requester should fill out an FA1030-1 FINANCIAL DOCUMENT CHANGE REQUEST, attach the new/changed document, and submit this to his/her Department Manager for review. After reviewing the request, the Department Manager should submit the FA1030-1 and any attachments to the Document Controller, who should review the request to ensure the document conforms to the FMS.
Upon receiving the necessary approvals, Document Control should update the document and generate a new Master document. Financial Document Control should circulate the new Master document among designated Management personnel to obtain approval/signatures.
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