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The Special Event Budget Report Template covers sources of revenues, total expenses, percentage of net proceeds to be donated, and more. A budget for the event using the name of the agency must be included before authorization can be given by the Board of Directors. After submitting NPO111-1 SPECIAL EVENT BUDGET INFORMATION, approval of events and the use of the agency’s name will be provided by the President of the Board and the Executive Director. Any new proposed event using the name of the agency will be evaluated by the Budget and Finance Committee and the Community Relations Committee before approval.
The agency should attribute a realistic fair market value, including entertainment value, to the event. It is the responsibility of the agency to disclose to attendees the contributory (tax deductible) amount of any cost to attend an event. The Finance Committee and the Development Committee will evaluate each event as soon as possible after completion to determine if repetition of the event is desirable. The agency’s Board of Directors and Executive Director must approve all fund raising events, fund raising activities, and publications which use the name of the agency to generate funds or attendance.